Page 10 - Celebrate a New Day
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RULES OF THE ROAD
HOW TO REGISTER FOR A PROGRAM ticket price in certain cases — for which you will be personally TERMS & CONDITIONS
responsible. Before purchasing your airfare, please wait until you
To register, please call us toll free at (877) 426-8056 receive and carefully read your program preparatory materials Responsibility: These Terms govern the relationship between you
9 a.m. - 6:30p.m. ET, Monday-Friday, or visit us online at packet. and Elderhostel, Inc., d/b/a Road Scholar. By enrolling in a program
www.roadscholar.org with us, you agree to be bound by these Terms; please be sure to read
PROGRAM POLICIES them carefully and make sure you understand them. Road Scholar’s
Road Scholar is a not-for-profit 501 (c)(3) organization that
spends more than $4 million annually on credit card fees. If Road Scholar Cancels or Interrupts a Program: Road Scholar responsibility is limited. Road Scholar organizes, promotes, and sells
Please help us reduce expenses by paying for your program with reserves the right to cancel programs prior to departure, terminate educational programs consisting of certain travel services, including
a check. Please consider our new paperless check option when a program early, and to take action as needed on an individual or land, air, and water transportation, excursions, and cruise/barge/
paying on the phone or over the Internet. Our Advisors are happy group basis when, in Road Scholar’s sole opinion, the health, safety hotel accommodations that Road Scholar purchases or reserves from
various suppliers (collectively, “Suppliers”). Road Scholar neither
to explain this payment option to you. or well-being of participants requires such action. Additionally, due owns nor operates any of these Suppliers; they are independent
to low enrollment or other unforeseen circumstances, Road Scholar
ADDITIONAL PROGRAM INFORMATION must occasionally cancel or change the dates of a program. When contractors and are not Road Scholar’s agents. Therefore, Road
Scholar is not responsible for any negligent or willful act or failure to
that occurs we will notify you as far in advance as possible and will
Specialty Programs: Programs noted as “Specialty Programs” act of any Supplier or any other third party. You agree that you will
in our publications have different cancel and transfer fees to help assist you in transferring into another program or refunding your look to such Suppliers, and not to Road Scholar or its agents, for any
us cover financial commitments made on your behalf. These full Road Scholar program payment. If you have made transporta- accident, injury, property damage, or personal loss you may suffer.
policies allow Road Scholar — as a not-for-profit organization — to tion arrangements, such as an airline ticket purchase, Road Scholar Without limitation, Road Scholar is not responsible for any injury, loss,
continue to offer exceptional learning opportunities at excellent will give you a credit to help cover the cost of transferring your or damage to person or property, death, delay, or inconvenience in
value. travel arrangements for use on a replacement program. The max- connection with the provision of, or failure to provide, any goods or
imum value of the credit will be $300 and documentation of your
The Road Scholar Assurance Plan: The Road Scholar Assurance paid fees is required before issuance of the credit. services occasioned by or resulting from — but not limited to — acts
Plan is purchased on behalf of every participant and paid for of God or force majeure, acts of war or civil unrest, insurrection or
by Road Scholar. The plan provides 24-hour assistance in the Travel Health: In addition to maintaining their necessary revolt, strikes or other labor activities, criminal or terrorist activities
event of an emergency during your program and insurance for vaccinations, including seasonal influenza vaccination, Road of any kind, mechanical or other failure of airplanes or other means
emergency medical evacuation. This plan includes insurance Scholar recommends that all participants consult with their of transportation, or the failure of any transportation mechanism
benefits underwritten by Arch Insurance Company and emergency physician, the Centers for Disease Control and Prevention (CDC), to arrive or depart on time, or for any other cause beyond the direct
assistance services provided by LiveTravel Assist. To learn the World Health Organization (WHO) and the U.S. Department of control of Road Scholar.
more about this plan please visit: www.roadscholar.org/about/ State regarding their health condition and any recommendations Safety & Risks: Certain risks — from natural disasters to accidents,
included-insurance/ specific to the destinations they will visit well before departure. outbreaks of illness, crime, insect-borne and other infectious
Your physician will be able to assess your overall health and diseases, environmental risks to health, terrorism and other
Tax-Deductible Donations: As a not-for-profit organization, we
appreciate and rely on charitable donations to help us develop and fitness, provide information and guidance on health risks you may unforeseen events — are inherent in travel. While such occurrences
maintain high-quality educational programs with exceptional value. encounter while traveling, medication you may need to take and are beyond our control, we make substantial efforts to be prepared
Donations from U.S. citizens are tax-deductible as provided by law. other precautions for the prevention of injury and illness during for such possibilities. Participants are encouraged to review the
Gifts from Canadian citizens to U.S. not-for-profit organizations are your program. safety and travel information provided by the U.S. Department
not tax-deductible as per Revenue Canada. About Program Details and Itineraries: We do all we can to of State and Centers for Disease Control and Prevention (CDC) to
finalize all aspects of our programs — including itineraries — well learn about current security issues, travel advisories and warnings,
Activity Level Ratings: Each Road Scholar program is assigned an recent embassy notices, country-specific health information,
Activity Level rating, ranging from Easy Going to Challenging, that in advance, but logistics occasionally must be altered. Our website health risks you may encounter while traveling, precautions for
is found under each program title. If you reflects the most recent information, and we are committed to the prevention of illness, disease and general health issues during
have special needs, please call Participants Services toll free providing you with final program details no later than three weeks your program and other helpful destination-specific information.
at (877) 426-8056. before the start of programs within the U.S.
Accuracy of Information: While every effort is made to provide By enrolling in a program, you agree to assume responsibility for
Disabilities and Special Needs: Road Scholar is committed your own health, safety and welfare, and acknowledge that Road
to providing reasonable accommodations to participants with accurate information on our website and in our catalogs, Road Scholar cannot guarantee your safety or health at any time.
special needs and disabilities. If you have special needs requiring Scholar is not responsible for typographical errors, inaccuracies
accommodation, please communicate them to Road Scholar at or omissions that may relate to program descriptions, pricing, and Admission & Participation Policy: The granting or denial of
the time of enrollment. We will discuss your request with you and availability. Road Scholar reserves the right to correct any errors, admission to a program is within the sole discretion of Road
make every effort to accommodate your needs. inaccuracies or omissions that may appear in our publications, Scholar. Road Scholar reserves the right to revoke admission
and to change or update information at any time without prior or terminate or limit participation at any time if Road Scholar
Airline Fees: Please note that many airlines assess stringent notice. If you discover an error on our website or catalog, please reasonably determines a participant’s condition, behavior or
penalties for changes or cancellations — up to 100 percent of the let us know. actions are inappropriate or disruptive, or adversely affect the
HOW TO ARRANGE YOUR AIR TRAVEL
Road Scholar Can Help Arrange Your Airfare: Road Scholar has made it easier than ever to enroll in and travel to your educational adventure. Most International programs can be purchased with airfare
arranged by Road Scholar. We have negotiated special international rates with major airlines. These departure cities can be found by visiting our website or calling to speak with one of our experienced
Advisors. As an added benefit, guaranteed airport transfers on a program’s published start and end dates are included with your air travel when arranged through Road Scholar. If your preferred airport is not
listed, or you would like to travel on a different day, travel in premium or business class, specify the airline or routing, or travel independently before or after our program — we are happy to customize and
create a personalized air travel itinerary to meet your needs. Call and mention you would like “Travel with Custom Arrangements” (or enroll TCA gateway from our website) and our expert air Travel Advisors
will help you arrange the air option that is right for you.
Arranging Your Own International Airfare: If you choose to make your own air arrangements, it is very important to know that Road Scholar may sometimes have to alter a program in a way that affects
flight schedules. For your protection, we suggest that you do not make your airline reservations until you receive your final Information Packet from Road Scholar. Also, you will be responsible for your own
airport transfers.
ROAD SCHOLAR TRIP PROTECTION WITH “CANCEL FOR ANY REASON” COVERAGE
The optional Road Scholar Trip Protection Plan helps protect your investment if must cancel or interrupt your program for specified, covered reasons, such as illness or injury to you, your traveling companion
or an immediate family member of you or your traveling companion. Plus, if you need to cancel your program for any reason not covered by insurance, you will receive a credit good for future travel with Road
Scholar for the full amount of the Road Scholar cancellation fee. The plan also provides benefits if you are delayed getting to or returning home from your program and protects your investment should you
have an emergency during your program that causes you to miss program days or return home earlier than expected. Your airfare, whether purchased through Road Scholar or independently, is covered at no
additional cost — an exceptional benefit and value offered exclusively to Road Scholar participants. You will receive information about this optional travel insurance plan when you enroll in a program. To learn
more about this plan please visit: www.roadscholar.org/about/protection-plan.
10 Have questions? Ready to enroll? Call us toll free at (877) 426-8056!